Sorting criteria

Hub and Spoke concept Twenty-five hubs have been established throughout South Africa. They are responsible for the distribution of postal articles nationwide. Among the 25 hubs, there are six main hubs or centres, also referred to as superhubs, namely: Pretoria Witspos (Johannesburg) Durmail (Durban) Capemail (Cape Town) Bloemfontein Portmail (Port Elizabeth) All centres sort mail to the hubs only, leaving the hubs to process the mail to offices linked to that hub. These offices are referred to as spokes. (In other words, a hub services offices under its control as far as the distribution of mail is concerned. Refer to Sorting lines for more information.)The rebate structure is based on the Hub and Spoke system.   Region Mail Centre Name Location Main hub / small hub Mechanised 1 Northern Tshwane Pretoria Main Outward + Inward 2   Pietersburg Pietersburg Small - 3   Nelspruit Small - 4   Mafikeng Small - 5 Wits Witspos Johannesburg Main Outward + Inward 6   Germiston Germiston Small Inward 7   Krugersdorp Krugersdorp Small - 8   Potchefstroom Potchefstroom Small - 9   Vanderbijlpark Vanderbijlpark Small - 10 Kwazulu Natal Durmail Durban Main Outward + Inward 11   Ladysmith Ladysmith Small - 12   Pietermaritzburg Pietermaritzburg Small - 13   Port Shepstone Port Shepstone Small - 14   Richards Bay Richards Bay Small - 15 Eastern Cape Portmail Port Elizabeth Main Outward + Inward 16   East London East London Small - 17   Umtata Umtata Small - 18 Western Cape Capemail Cape Town Main Outward + Inward 19   Beaufort West Beaufort West Small - 20   George George Small - 21   Worcester Worcester Small - 22 Central Provinces Bloemfontein Bloemfontein Main - 23   Kimberley Kimberley Small - 24   Mafikeng Mafikeng Small - 25   Upington Upington Small - 26   Welkom Welkom Small - Primary Outward sort plan postcodes Sortline From To Pretoria 1 0001 0204 Pretoria 2 0205 0698 Pietersburg 0699 0999 Pretoria 3 1000 1199 Nelspruit 1200 1399 Germiston 1 1400 1499 Germiston 2 1500 1599 Germiston 3 1600 1699 Krugersdorp 1 1700 1799 Krugersdorp S 1800 1870 Vanderbijlpark 1871 1999 Witsmail 2000 2199 Pretoria 4 2200 2494 Krugersdorp 2 2495 2519 Potchefstroom 2520 2709 Mafikeng 2710 2899 Ladysmith 1 2900 3199 Pietermaritzburg 3200 3309 Ladysmith 2 3310 3599 Durmail 2 3600 3799 Richards Bay 3800 3990 Durmail 1 3991 4179 Port Shepstone 1 4180 4299 Durmail 3 4300 4641 Port Shepstone 2 4642 4731 Umtata 1 4735 4739 Port Shepstone 3 4740 4799 Umtata 2 4800 4899 East London 1 4920 5049 Umtata 3 5050 5199 East London 2 5200 5750 Port Elizabeth 5751 6499 George 6500 6699 Worcester 6700 6899 Beaufort west 6900 7099 Cape Mail 7100 8179 Upington 1 8180 8299 Kimberley 8300 8799 Upington 2 8800 8999 Bloemfontein 1 9300 9409 Welkom 9410 9699 Bloemfontein 2 9700 9999 Primary Outward sort plan postcodes Sortline From To From To From To Pretoria 1 0001 0204 Pretoria 2 0205 0698 Pretoria 3 1000 1199 Pretoria 4 2200 2494 Pietersburg 0699 0999 Nelspruit 1200 1399 Witsmail 2000 2199 Germiston 1 1400 1499 Germiston 2 1500 1599 Germiston 3 1600 1699 Krugersdorp 1 1700 1799 Krugersdorp 2 2495 2519 Krugersdorp 3 1800 1870 Potchefstroom 2520 2709 Vanderbijlpark 1871 1999 Durmail 1 3991 4179 Durmail 2 3600 3799 Durmail 3 4300 4641 Ladysmith 2900 3199 3310 3599 Pietermaritzburg 3200 3309 Port Shepstone 4180 4299 4642 4731 4740 4799 Richards Bay 3800 3990 Port Elizabeth 5751 6499 East London 1 4920 5049 East London 2 5200 5750 Umtata 4735 4739 4800 4899 5050 5199 Cape Mail 7100 8179 George 6500 6699 Worcester 6700 6899 Beaufort west 6900 7099 Bloemfontein 1 9300 9409 Bloemfontein 2 9700 9999 Kimberley 8300 8799 Welkom 9410 9699 Mafikeng 2710 2899 Upington 8180 8299 8800 8999 Minimum The minimum number of articles per consignment is 1 000. Direct destination tray The following apply: The contents per tray must be destined for one postcode only. The letters in a full tray must not be bundled. Letters in the tray must face the same way. Rebates on direct destination standard trays can only be approved if the direct destination standard tray is full. A tray is full if a flat hand can just be inserted at one end of the tray. Residue from trays should be made up in direct destination bundles, if possible, or unsorted mail. (Unsorted mail will not qualify for any rebates.) Trays must be clearly labelled. Roll-tainers and minitainers must be clearly labelled with a bar-codedTrack and Trace label. For example Direct tray sort (4240 Port Shepstone), the alpha code for Port Shepstone can also be used (POS) If Then Note There are enough trays for one postcode destination These trays must be placed in a roll-tainer. The label on the roll-tainer must indicate the type of sort and final destination. There are not enough trays for one postcode destination to fill a roll-tainer These trays must be placed in a roll-tainer, together with other trays for the same sort. The label on the roll-tainer must indicate the type of sort and the word Mixed must be written in the space for the final destination. Direct destination bundle sort The following applies: The contents per bundle must be destined for one postcode only. Direct destination standard DL bundles contain a number of postal articles for one postcode only. Standard (DL) letters must be sorted, faced and tied in bundles of at least 10 letters. Rebates on direct destination standard trays containing bundles can only be approved if the direct destination standard tray is full. A tray is full if a flat hand can just be inserted at one end of the tray. Residue from trays should be made up as unsorted mail. No rebates are applicable to unsorted mail. Bundles for the same route/sorting line must be packed in a tray and labelled for the relevant route/sorting line/destination hub. DL standard letters for the same route/sorting line must be packed in a tray and labelled for the relevant route/sorting line/destination hub. Trays must be clearly labelled. Roll-tainers and minitainers must be clearly labelled with a bar-coded Track and Trace label. For example: Direct bundle sort (0157 Centurion Street) per bundle. Trays with various bundles must be labelled Direct bundle sort (Mixed). These bundles will have to be subsorted by the Post Office and the direct destination bundle rebate per bundle will be applicable. If there are enough direct bundle sorts for a route/sorting line, the trays must be placed in a roll-tainer and the roll-tainer must be labelled Direct bundle sort (Pretoria 1). Optical character reader (OCR) The following applies: OCR letters are a number of postal articles with various postcodes. OCR mail may only be handed in at the four mail centres [Tshwane Mail (Pretoria), Witspos, Durmail and Capemail] that have OCR machines and should be 97 per cent machine acceptable. Rebates on OCR standard trays can only be approved if the direct destination standard tray contains DL letters and the tray is full. A tray is full if a flat hand can just be inserted at one end of the tray. Residue from trays should be made up in direct destination bundles, if possible, or unsorted mail. No rebates are applicable to unsorted mail. OCR letters may only have the following characteristics: Size limitations Type of letter product Maximum thickness Maximum mass Maximum Minimum DL 5 mm 50 g 120 mm x 235 mm 90 mm x 140 mm Note The Track and Trace labels are addressed from one hub to another hub. Ordinary and Fastmail labels are available. Track and Trace label The official Track and Trace label layout is as follows: These bar coded labels are used on Bags, Rolltainers and Mini Containers that are ready to be sorted. They are also attached to parcels or oversized mail items that are not being placed in a container. Container Destination labels must also be printed by a printing firm using the Iron Deposition Method. These labels are only generated on site when pre-printed labels are not available. An example of a container destination bar code is AAA 123456789 X 912345 BBB where: XXX Origin Code 123456789 Item Number X Sortation Code 202000 SQK Code XXX Destination Code Note IL is no longer in use.

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